What We Offer
Hybrid HOA Management, Built for Boards
From day-to-day operations to long-term financial planning, Apex handles the complexity so your board can lead with confidence.
A Hybrid Approach to Community Management
We set up a community portal that your HOA owns — giving your board full visibility and control over all community data, documents, and communications.
Apex provides the financial oversight, vendor payment processing, compliance advisory, and board support. You retain ownership of the platform and the community relationship.
Complete financial oversight with full transparency
Financial Management
We handle the full financial lifecycle of your association — budget preparation, dues collection, accounts payable, reserve fund management, and monthly financial reporting. Your board gets real-time access to financials and clear monthly statements so every dollar is accounted for.
What's included
- Annual budget preparation and board review
- Dues invoicing and collections management
- Accounts payable and vendor payment processing
- Reserve fund tracking and planning
- Monthly financial statements and reporting
- Annual audit coordination
Reliable vendor payments and contract management
Vendor Coordination
We pay all your vendors according to contract terms and invoices for one-off work — ensuring your service providers are paid accurately and on time. We can also assist with vendor recommendations and bid review when your board needs guidance.
What's included
- Vendor invoice review and payment processing
- Contract compliance monitoring
- Vendor recommendation and bid assistance
- Payment dispute resolution support
Advisory support for consistent, fair rule enforcement
Compliance Enforcement
We advise your board on consistent, fair enforcement of CC&Rs and community rules. As an optional add-on service, we can send violation notices on your behalf. Fine invoicing is included in the standard package.
What's included
- CC&R and rule enforcement advisory
- Violation notice issuance (optional add-on)
- Fine invoicing included in standard package
- Compliance documentation and recordkeeping
Expert guidance for confident board governance
Board Support
We provide ongoing advisory support to help your board govern with confidence — from annual meeting requirements and Robert's Rules guidance to document management and legal referrals when needed.
What's included
- Annual meeting and election support
- Board meeting agenda and minutes guidance
- Governing document advisory
- Legal and CPA referrals as needed
- Ongoing board member education
Your board leads — we support the infrastructure
Resident Communications
The board is most connected to the community, and we recommend that you be the primary driver of resident communications. We provide the portal infrastructure, templates, and support to make that easy and effective.
What's included
- Community portal with resident access
- Document library and notice templates
- Announcement and newsletter support
- Resident inquiry routing and tracking
Pricing
Transparent, Straightforward Pricing
Our hybrid model means lower overhead and better value for your community. Contact us for a custom proposal based on your association's size and needs.
Let's Find the Right Fit for Your Community
Every HOA is different. We'll start with a free consultation to understand your community's needs and build a proposal that fits.